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choosing an office
Work Life
March 30, 2023

5 essential questions to ask before deciding on an office

Ah, the excitement of finally getting your own workspace! Whether you’re a budding startup or freelancer, there comes a time when working from home or out of your local Starbucks just won’t cut it anymore. Thus, you’re now making the leap to find a place you’ll be spending the majority of your waking hours.


There are a lot of choices out there, from your traditional office in a high-rise to a quirky coworking space in a factory building. When it comes to choosing your workspace, following a logical process and asking the right questions is the best way to ensure you’ll be satisfied with the final choice. After all, choosing a workspace is thrilling, but if you aren’t careful about covering all your bases, being locked into a long-term lease for the wrong space could spell doom for a business.


Okay okay, we might be exaggerating the doom part. But still, nobody can deny that having the right workspace is a pretty important component of your business’s success. So, let’s start with asking yourself a few essential questions to determine what type of place is best for you before embarking on your search.


1.    Do you actually need a dedicated office?


This one might seem a bit obvious, but this truly is the most important question you should be asking yourself. Here’s why – startups with no employees probably don’t need a dedicated full-time office or lavish storefront when they’re first starting out. Holding off on a sizeable expense such as rent can save you a significant amount of money in the long run so really think about whether you need a physical space for your particular venture.


Company employees

2.    How many people are in your company?


If your company employs about ten employees or more (in one location), you’d most likely need a dedicated workspace. But when deciding on an office or workspace solution, you’ll need to consider your future needs as well as your present needs – will the space be able to support future operations as well as your current operations?


You’ll need a space that’s big enough and has the right amenities to fit you and all your current employees, but you shouldn’t jump straight into signing a ten-year lease for a small room at max capacity unless you fancy moving or renting a new office whenever you make a new hire or your company operation grows. Ultimately, it comes down to balancing practicality while supporting reasonable near-future goals.

Meeting room


3.    How will you and your team use the workspace?


Having a good understanding of your employee’s role and responsibilities will help you decide on what type of workspace you might need. For example, someone in sales will most likely be out for most of the day at networking events or meetings with potential clients so might not need a full-time workspace. Instead, they might benefit from a more flexible solution that allows them to book on-demand coworking spaces or meeting rooms at a location convenient for them. On the other hand, someone working on finance or admin would require a dedicated desk in a quiet office so they can concentrate on their online tasks and have easy access to the necessary paperwork.


Furthermore, if you’re going to be holding regular meetings with potential investors or clients, your workspace needs to be presentable. If you do require a space to take the occasional meeting but are hesitant about splashing out for an office, there are solutions (like BOOQED) out there that allows you to book an on-demand meeting by the hour or day!


Work Security and Privacy
Source: 24 Hour Translation Services

4.    Is your work confidential?


Did you ever hear the story about the lawyer who got in trouble for working on a plane? It’s a true story! Depending on the security and confidentiality of your work, having a private secure workspace and VPN could be necessary for your line of work. You might also need a dedicated space to keep confidential paperwork too.


Office design
Source: Flokk Focus

5.    What amenities are important to you?

If you’ve already had a look at the different types of workspaces available on the market, you’ll be well aware of just how many different workspace arrangements there are! You can choose anything from a bare bones room to a serviced office with all the add-ons, the possibilities are endless!

Would you be expecting your team to “eat, sleep and breath” startup? If so, you’ll need to give them a workspace that simultaneously meets their needs and boosts productivity, like having a fully-stocked pantry or a beautifully-designed space with lots of natural light and comfortable seating. You might decide that having a vibrant community to network with is important, especially as a freelancer or small business. If that’s the case, there are coworking spaces that organize or host regular workshops or community events.


So, there you have it! And if you still aren’t sure about what type of workspace is most suitable for you and your team, we’re more than happy to help! Simply reach out to us here and we can recommend a workspace solution based on your inquiry.

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