‘Meeting minutes’ - more like meeting hours. An increase in the number of meetings is no surprise in today's hustle culture and the ease with which we can "grab time on someone's calendar". Meetings may seem to be a productive use of time, where employees discuss important points and get to the next step.
However, quantity does not mean quality. The number of meetings has risen over the years, while the quality has dropped. Not only are meetings becoming more ineffective, but they've also become more expensive.
We've helped you quantify your time in meetings, right here, in 50 statistics:
Statistics are from Doodle, Ovum, AskCody, ReadyTalk, Atlassian, Dialpad, Wundamail, and WSJ.
This could be due to the shift in work culture, as today’s companies are less hierarchical, hence, employees are more self-directed. Employees' voices are being heard, and meetings are often the gateway to those ideas.
How much time did the average employee spend in video meetings in 2021?
That means the majority (about 83%) spend up to a third of the workweek in meetings!
With Zoom and Teams meetings being ubiquitous in recent years, it's become much easier to schedule more meetings, and go over time.
How many meetings on average are people having per week?
The marketing and advertising industry also sees the most number of meetings across all industries.
The problem sometimes might not be the time spent itself, but the inefficient use of that time.
We've spent days (even weeks) in our lives waiting for a meeting to start.
Even figuring out where a meeting can take place is a time sink.
Time is money. Not only is time lost, money is lost through poorly held meetings as well.
The power of physical connection remains despite the domination of technology, especially as face-to-face meetings have been restricted due to the pandemic.
They feel like it’s easier to make important decisions. They also agreed on how meeting in person helps them understand the receiving party better.
Even though they're now in the mainstream, frequent video calls do lead to decreased productivity. Accroding to Wundamail research
We should then be wary of treating our now regular video calls as just ticking off a task in a checklist and increase their quality, as opposed to their quantity.
Most prefer morning meetings, perhaps as a fresh start to the day.
According to an article from FastCompany, we should rethink our morning meetings because they may not be as productive as we think they'll be. Non-morning people may come in rushed and unprepared. Alternately, those that work best in the mornings may get more focused, "deep work" done at that time.
In terms of days of the week, Dialpad found that Mondays are found to be the day professionals have the most meetings, whereas Wednesdays are when they have the longest meetings.
So, keep that in mind when you're trying to schedule a meeting to hit sales goals or discuss an important matter.
How can you hold a meeting without people? You can’t. Unless your quorum is one person and that person is the host.
Along those lines,
The majority agreed on the biggest cost as low attendance. If somehow 96% of employees invited don’t attend your meeting, expect more downstream costs waiting to happen.
Interestingly, the number of meetings is not the biggest pain point when it comes to meetings. Audio and video issues are bigger causes of headaches, and can often affect the quality of a meeting.
Here are what professionals think the biggest irritations in meetings are:
These, in turn, can factor into ineffective meetings. The consequences of those meetings can lead to weak results.
Bad meetings can be a huge detriment to the company, not just internally, but it externally affect relationships with clients. Don’t let the mess of meetings damage the company’s image.
So, what can you do to make a meeting more successful?
The be-all and end-all of meetings lies in defining outcomes in other words, the goals that need to be achieved during and after discussion. Keep this in mind every time you schedule a meeting, or as feedback for your colleagues. That's going to be a lot of time and money saved in the long run.
So before you block 1 hour on your colleagues' calendars, consider first - can this be done in 20 minutes instead?
To understand more on the art of meetings, check out some of our blog posts on...
Best and Worst Places for a Business Meeting
5 Tips On How to Have An Effective Standup Meeting
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